Time Off for Coronavirus
Anyone who is taking time off that is related to the coronavirus (illness or caring for others, including childcare) should follow these guidelines.
- Email ca-schedule if your availability drops or you have a shift in schedule
- If this is a regular event (e.g. daily childcare), block it out in your calendar and make it "public" which allows other CivicActioners to see it.
- Communicate with your team and PO about your availability and discuss impact.
- Use slack status to indicate when you are offline during regular working hours.
- In Harvest, log time off to "[CA]: Coronavirus Timeoff". You can choose the "task" of "care for others" or "care for self".
- If you are doing community service work please log that under "CivicActions: Community Participation" in Harvest. (We encourage everyone who can to contribute 2 hours a week back to your community)
We have asked that projects and key individuals put together coverage plans to identify responsibilities and to avoid any single point of failure, in the event that they are unexpectedly out of office. Not everyone will have access to the links below but if you are on the project or are a backup person, you will have access to the documentation that affects you.
- Individual Plans
- Project Plans are in project folders.
Cancellation of non-critical meetings
CivicActions is cancelling any non-critical meetings through March. After March, those meetings are all optional. During this period, we are attempting to make space for those who have family members at home and also for projects that may have teammates less available. Our intention is to give the majority of our focus to our project work and a new initiative to move the government towards distributed work. We are looking for ways for people to feel some spaciousness without feeling isolation, so if you need connections beyond your project work, please ensure you're getting them by reaching out to your pod channel, manager or check-in person for support. The list of meetings can be found in the slack announcement.
Coronavirus Family First Response Act
The Federal Government has enacted the Families First Coronavirus Response Act, a plan aimed at addressing the impact of the COVID-19 outbreak on Americans and introducing paid sick leave and an expanded family and medical leave act to the nation's employers.
The most noticeable impact for CivicActions is that we have created a Coronavirus Time Off category in Harvest. If you take time off related to coronavirus you should record the time off under one of the two categories for Coronavirus Time Off.
If you are experiencing or expecting a significant impact on your ability to work, please reach out to Elizabeth or a member of the People Ops team, so we can figure out how we might be able to support you.
- The outbreak of coronavirus disease 2019 (COVID-19) may be stressful for people. Fear and anxiety about a disease can be overwhelming and cause strong emotions in adults and children. Coping with stress will make you, the people you care about, and your community stronger. Source & more information
- Diseases can make anyone sick regardless of their race or ethnicity. Fear and anxiety about COVID-19 can cause people to avoid or reject others even though they are not at risk for spreading the virus. Source See also: https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/reducing-stigma.html
- For most people, the immediate risk of becoming seriously ill from the virus that causes COVID-19 is thought to be low. Older adults and people of any age who have serious underlying medical conditions may be at higher risk for more serious complications from COVID-19 Source See also: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html
- Someone who has completed quarantine or has been released from isolation does not pose a risk of infection to other people. Source
There are simple things you can do to help keep yourself and others healthy.
- Wash your hands often with soap and water for at least 20 seconds, especially after blowing your nose, coughing, or sneezing; going to the bathroom; and before eating or preparing food.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Stay home when you are sick.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
You can help stop COVID-19 by knowing the signs and symptoms:
- Shortness of breath
Seek medical advice if you develop symptoms. Call ahead before you go to a doctor's office or emergency room.
- Most people who get sick with COVID-19 will have only mild illness and should recover at home. Older adults and people of any age with certain serious underlying medical conditions should seek care as soon as symptoms start. \ Care at home can help stop the spread of COVID-19 and help protect people who are at risk for getting seriously ill from COVID-19. \ If you are caring for someone at home, monitor for emergency signs, prevent the spread of germs, treat symptoms, and carefully consider when to end home isolation. Source
- If you are sick:
- Stay home except to get medical care
- Separate yourself from other people in your home, this is known as home isolation
- Call ahead before visiting your doctor
- Wear a facemask when you are around other people
- See more steps, as well as guidelines on when to discontinue home isolation
- Federal Government Covid-19 Portal - Primary Federal resource on how to protect yourself and what to do if you suspect you are sick
- TriNet Employee Assistance Program Resource Page - TriNet sponsored employee assistance program. Provides a variety of resources for employees in times of need including counseling, quarantine, financial, Coping and Resilience Strategies. This is a general resource but includes Coronavirus specific information as well.
- This can also be accessed by logging into Trinet - click on "Benefits" and then "Health and Counseling" to be directed to the LifeCycle FEI page. Click on the big banner for Covid-19 resources.
- If you would like to speak to someone, dial 888-893-5893 to speak to a counselor.
- Avoiding Coronavirus myths and rumors:
- CDC Guidance on Coronavirus (COVID-19) - Another Federal resource on how to protect yourself and what to do if you suspect you are sick
- World Health Orgainzation Coronavirus Information Page
- Insurance provider resources - all providers have adjusted their programs to provide for Coronavirus testing and healthcare needs. \
Also, be aware of remote appointment / telemedicine programs, which can be of help to cover many general health needs during this time, reducing the need to visit healthcare facilities.
- Blue Shield of California Coronavirus Page
- Coverage details
- Physician-ordered testing (and associated appt) copays waived on most plans
- Providing no cost, 24/7 remote doctor (Teladoc) and nurse (NurseHelp) care
- Aetna Coronavirus Page
- Physician-ordered testing (and associated appt) copays waived _ Providing no cost, 24/7 telemedicine care
- Kaiser Permanente Coronavirus Page
- Coronavirus resources
- Physician-ordered testing (and associated appt) copays waived * Providing various 24/7 telemedicine care options, some no cost
- Blue Shield of California Coronavirus Page
- Find your local county or city public health department to get accurate, localized information on your local testing, healthcare and quarantine situation.
- Find your state public health department to get accurate on regional trends as well as the latest information on social distancing and quarantine recommendations and regulations.
- Prioritize your health and family health. By doing so you are contributing to flattening the curve reducing the stress on our health care system.
- We encourage everyone who is able to do safely to give back up to hours a week for community service. If you are in a high risk group, look for opportunities to contribute remotely or safely.
- It is okay to have kids with you on calls or in the room. By default children are welcome to attend calls.
- Block off times in your day to attend to caregiving for others including helping or conducting homeschooling activities. Please make sure to record this time in your Harvest timesheet.
- If your local community guidelines allow it, take walks outside with your family. You can do this before or after work, or if it works for your family adjust your schedule to do it during the day.
- Adjust your daily routine to accommodate that you may have more people home all day. You may want to consider adjusting your schedule to allow you to have lunch with your family everyday. It is okay to ask others to reschedule meetings to let you do this.
- Be flexible in supporting others you might need to adjust their work schedule or ask to change the times of regular meetings to accommodate changes in their life outside of work.
- Consider managing your social media usage and news intake, especially if you find it increases stress levels.
- The team has collated ideas and tips for having kids at home while we're working
- The team has collated ways to support our communities during Coronavirus