New Hire Orientation meetings

Day 1

Onboarding Paperwork

  • Overview of TriNet tasks:

    • Employment Agreement
    • Confidential Information Document
    • I-9 - Employment Eligibility Verification
    • W-4 - Federal Income Tax Withholding
    • Direct deposit form
    • Benefits selection
    • Anti-Harassment Training
  • Review and acknowledge Conflict of Interest (COI) plan. Read this COI plan, and look for an email from DocuSign that asks you to acknowledge it later this week.

First Orientation

  • Introduction to the buddy program
  • Working hours expectations:
    • We have schedule flexibility, but request a general set schedule / core hours
    • Put appointments in your personal calendar
    • Ping slack if you're just going offline for a few
    • Basically let your team know when you're not free
    • Over communicate if you're going offline (vacation, lunch, appointment, etc.)
    • Be at the pre-scheduled meetings & tell manager if you can't attend
    • Be able to get your work done within your timebox
  • We aim for the following billable utilization:
    • Fixed price projects: 100% (40 hours / week - this means you can bill your internal meetings, like pod calls, to the project)
    • Time and Materials: 85-95% (34-38 hours / week)

Time Tracking

  • Review account in Harvest and start logging your time daily
  • How to log onboarding time:
    • Log your time in the CivicActions Harvest project: CA > Onboarding > select your practice area or "Company-wide" for areas like Sales > then enter a description
    • Please use a description like "Onboarding meeting," "Onboarding documentation review," "Onboarding watching scrum videos," "Onboarding resume & bio work," etc.

Communication Tools

Get to Know Your Colleagues

Day 2

Time Off and Scheduling

Project Overview Info & Some How We Work Info

Virtual Workplace Basics

Aligning Yourself with CivicActions

Day 3

Some How We Work & Skills Info

Versioning Systems and Development Process

Security for Everyone

Day 4

Role-based training/orientation